Online Course Scheduling Coordinator, Internal Announcement

Job no: 510221322-2762
Position type: Full-time
Location: Colorado Springs, CO
Division/Equivalent: Vice President for Instructional Services
School/Unit: Instructional Support
Categories: Professional/Technical

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INTERNAL ANNOUNCEMENT - Applicants must be a current, active Pikes Peak State College employee within the 2025 calendar year, any capacity.

This is a NON-CLASSIFIED employment opportunity.  Visit the State of Colorado for Classified employment opportunities.   

The Scheduling Coordinator is responsible for managing online course scheduling and providing administrative support to ensure operational efficiency and data accuracy. This role serves as the primary contact for building and maintaining online course sections in Banner, managing textbook cost attributes, and coordinating timely faculty assignments. The Coordinator acts as a liaison between academic divisions and stakeholders to streamline scheduling processes, lead user testing, and implement system improvements. Additionally, the position supports departmental operations by maintaining documentation, managing the internal procurement process, coordinating meetings, and providing backup support for Faculty Load & Compensation (FLAC) contracting and scheduling during peak times.

Minimum Qualifications

  • Completed Bachelor’s degree from regionally accredited institution OR completed Associate degree from
    a regionally accredited institution with two years of professional level experience performing similar
    duties to those described for this position OR four years of professional level experience performing
    similar duties to those described for this position.
  • Proficient knowledge of word processing, database and spreadsheet applications.
  • Demonstrated ability to handle multiple tasks simultaneously while meeting targeted deadlines.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

  • Experience mapping, analyzing, and improving administrative or academic processes.
  • Experience serving as a liaison between departments or stakeholders; capable of clearly conveying technical or procedural information to a variety of audiences.
  • Prior exposure to academic scheduling or FLAC in higher education.
  • Experience with Banner or other higher education student information system.

For full consideration, all application materials must be received by 4:00 p.m. on November 12, 2025. 

INTERNAL ANNOUNCEMENT - Applicants must be a current, active Pikes Peak State College employee within the 2025 calendar year, any capacity.

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Visa support is not available for this position.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

  • Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
  • Resume - Reflect experience, education, knowledge, skills, and abilities.  
  • Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
  • Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions, General Duties, Skills, Knowledge, and Abilities

Colorado Online Scheduling: Serve as the primary point of contact for issues related to building Colorado Online course sections in Banner. Build new online home, wildcard and teaching sections, and complete cancellations as needed. Enter and maintain section attributes in Banner to indicate zero-cost or lowcost textbook usage, inclusive access materials, and other relevant course material cost indicators, in compliance with institutional and CCCS guidelines. Ensure course sections are accurately listed prior to registration open date. Coordinate with the Dean of Online Learning to ensure appropriate faculty/instructor assignments are submitted in a timely manner and enter assignment data in Banner.
 
Schedule Data Management: Act as a liaison between academic divisions and other stakeholders to support efficient scheduling operations. Lead the development and continuous improvement of scheduling process maps. Participate in user testing of the scheduling system and analyze any issues encountered during testing. Create and maintain building and room codes in the scheduling system as new instructional spaces are established. Develop, implement, and monitor key performance metrics to assess the efficiency, accuracy, and overall effectiveness of scheduling processes. Communicate critical deadlines and process updates to all relevant parties. Actively participate in CCCS and college-wide strategic scheduling groups and committees.
 
Administrative Support: Assist the Director in creation and maintenance of spreadsheets and other documentation which serves to track and organize departmental requirements. Serve as the department Procurement Card (P-Card) holder, adhering to institutional policies and procedures for purchasing and reconciliation. Act as a resource for departmental staff regarding administrative procedures and procurement guidelines. Order and maintain inventory of office supplies to support administrative operations. Track and manage supply budgets in coordination with department leadership to ensure responsible spending. Provide general administrative support to the department, including assisting with meeting coordination, document preparation, and records management. Support departmental initiatives and projects by gathering data, compiling reports, and maintaining organized files and records. Serve as a backup for Faculty Load & Compensation (FLAC) contracting and scheduling during high-volume or surge periods to ensure timely and accurate entry of faculty assignment data, course builds, cancellations or modifications.

General Duties, Skills, Knowledge, and Abilities

  • Ability to navigate differences effectively and respectfully in the workplace.
  • Ability to prioritize, manage and complete multiple projects simultaneously.
  • Serve as a point of contact and resource for the department.
  • Adhere to college policies and procedures.
  • Work independently in a team environment.
  • Maintain confidentiality while working effectively with all constituents.
  • Demonstrate ability to plan, organize and measure complex programs and processes.
  • Demonstrate ability to employ qualitative as well as quantitative analytical process to identify and resolve problems. 
  • Demonstrate ability to read, understand, and interpret educational procedures.
  • Excellent interpersonal, verbal and written communication skills.
  • Demonstrate ability to manage multiple projects simultaneously. 
  • Demonstrate leadership ability.
  • Additional duties as required by the department and the Director of Instructional Support.

As part of the State of Colorado, PPSC offers a competitive benefits package:

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.

Advertised: Mountain Standard Time
Application close: Mountain Standard Time

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