This is a NON-CLASSIFIED employment opportunity.  Visit the State of Colorado for Classified employment opportunities.   

The college offers the possibility for alternative work arrangements such as flexplace, remote work, or flextime scheduling upon completion of training and department needs.

Minimum Qualifications

• Completed bachelor’s degree from regionally accredited institution OR completed associate degree from a regionally accredited institution with two years of professional level experience performing similar duties to those described for this position OR four years of professional level experience performing similar duties to those described for this position.
• Proficient knowledge of word processing, database and spreadsheet applications.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

• Demonstrated competency with MS Office and advanced Excel functions.
• Familiarity with Banner or other higher education CRM.
• Familiarity with Ad Astra or other scheduling software.
• Experience with case management.
• Experience in an academic setting.

For full consideration, all application materials must be received by 4:00 p.m. on June 20, 2025. Applications accepted on an on-going basis. 

Pikes Peak State College reserves the right to close the job posting once a sufficient applicant pool has been obtained.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Visa support is not available for this position.

Application Instructions: Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:

• Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
• Resume - Reflect experience, education, knowledge, skills, and abilities.  
• Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position.  
• Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions 

Faculty Load and Compensation (FLAC): Responsible for contract generation in FLAC ensuring timely compensation for faculty and instructors. Run and analyze reports to identify courses missing contracts and track contracts pending approval. Calculate and process instructor and faculty overload contracts in compliance with state board policy, PPSC Compensation Handbook and educational procedures.

Course Scheduling: Utilize Ad Astra scheduling software and work with academic divisions to ensure courses are scheduled in appropriate classrooms/labs within the established college schedule grid. Troubleshoot and resolve scheduling errors. Uses informed judgment and experience to build courses within the schedule in a way that will facilitate the correct payment method in Banner.

Maxient Case Management: Academic Concerns officer responsible for documentation, management and tracking of student academic concerns in the Maxient software system database. Create and monitor reports and review cases incidents. Determine if incident is an academic concern, assess student needs and coordinate with Behavioral Intervention Team (BIT) and Human Resources (HR) to intervene in concerning behaviors. Ensure adherence to student rights and responsibilities, policies and procedures. Develop and implement strategies to enhance the effectiveness of the incident reporting system. Effectively communicate with academic divisions and student services to ensure timely and appropriate interventions to provide holistic student support. Maintain high level of confidentiality and sensitivity to case information.

General Skills, Knowledge, and Abilities

• Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
• Ability to prioritize, manage and complete multiple projects simultaneously.
• Ability to work collaboratively and in a professional manner across the college.
• Apply strong interpersonal, oral and written communication skills.
• Ability to understand, interpret and adhere to educational procedures and maintain confidentiality.
• Ability to occasionally travel to all PPSC campus locations in support of college needs.

As part of the State of Colorado, PPSC offers a competitive benefits package:

• PERA retirement benefits.
• Medical, Dental, and Vision insurance coverage.
• Life and Disability Coverage.
• Flexible Spending Accounts. 
• Paid Holidays.
• Tuition Reimbursement.
• Accrued Annual and Sick Leave.
• Some positions may qualify for Public Service Loan Forgiveness Program.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.