This is a NON-CLASSIFIED employment opportunity. Visit the State of Colorado for Classified employment opportunities.
The Foundation Business Manager, Finance and Operations shall assist the foundation by providing programmatic and administrative management of all foundation activities and, in partnership with foundation and college staff, the foundation board of directors and others, will ensure that the foundation’s programmatic goals and objectives are achieved.
The Business Manager serves as a member of the foundation’s board of directors and is responsible for the overall management and support of these leadership volunteers.
The Business Manager must exercise initiative, judgment, and discretion in administering the foundation. They will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, leadership, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities, under pressure at times to manage a wide variety of activities and confidential matters with discretion.
The PPSC Foundation may offer the possibility for alternative work arrangements such as flexplace, remote work, or flextime scheduling upon completion of training and ensuring that finance and operational needs are met and completed in an accurate and timely manner..
REPORTS TO: Vice President for Administrative Services
Minimum Qualifications
- Completed baccalaureate degree from an accredited institution.
- Three years of successful professional level experience in organizing and managing financial and administrative operations.
- Three years of successful experience using Microsoft 365, third-party databases, accounting, and spreadsheet software.
- Three years of successful experience recording and analyzing financial information, preparing budgets, and data reports.
- Demonstrated ability to work effectively with a diverse population.
- Demonstrated resilience and ability to embrace change in the ever changing environment of higher education.
Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.
Preferred Qualifications
- Expertise in QuickBooks, Microsoft Office (Outlook, Word, Excel, PowerPoint), and proficiency in Blackbaud, NexGen, and Adobe Acrobat.
- Three or more years of successful administrative and supervisory experience in a fundraising, foundation, or advancement office.
- Four years of experience in grant management.
- Four years of experience successfully working directly with a board of directors.
- Five years of successful experience analyzing, preparing budgets, and data reports.
- Demonstrated understanding of the college mission.
- Demonstrated progressive leadership ability and successful record of problem-solving.
- Ability to read, write, and speak fluent Spanish.
For full consideration, all application materials must be received by 4:00 p.m. on June 5, 2025. Applications accepted until position is filled.
Pikes Peak State College reserves the right to close the job posting once a sufficient applicant pool has been obtained.
Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.
Visa support is not available for this position.
Application Instructions: Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:
- Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
- Resume - Reflect experience, education, knowledge, skills, and abilities.
- Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position.
- Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.
This position may be eligible for a variety of employee benefits. Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.
Note: Prior submission of application materials will not be considered.
Essential Functions
- Exercise initiative, judgment, and discretion in organizing and managing all foundation operations.
- Oversee the development, evaluation, and modification of policies and procedures for organization operations to maintain efficiency and ensure professional standards are met.
- Ensure compliance with all legal requirements and all applicable rules and regulations set in the bylaws regarding board and board membership matters, including state and federal compliance.
- Assist with and monitor all organizational contracts, agreements, MOUs, and insurance coverage. Determine the appropriate file system and retention of files.
- Maintain and control all records.
- Monitor scholarship and grant files to ensure deadlines are met and oversee all foundation purchasing.
- Coordinate and manage all financial activities of the foundation, including but not limited to accounts payable, accounts receivable, deposits, and recording financial activities in partnership with the foundation accountant.
- Assist with coordinating the annual audit in partnership with the foundation accountant, ensure compliance with the foundation budget, and conduct budget, metrics, and cash flow analyses.
- Work with all members of the foundation team and PPSC departments of financial aid, financial services, business services, purchasing, and information technology support services.
- Provide coordination of all board of directors’ activities, ensuring compliance with all legal requirements and all applicable rules and regulations set in the bylaws regarding board and board committee matters.
- Manage direct communications with the board, with other offices (internal and external), and with the public, exercising initiative, judgment, resourcefulness, and independence to facilitate expeditious problem resolution or provide technical advice.
- Staff the foundation board, finance, scholarship, and strategic planning committees.
- Manage a variety of special projects for the foundation.
- Work directly with the Major Gifts Officer, grants office, faculty, and other college staff on the coordination and development of proposals, work plans, or similar documents for submittal to private donors.
- Ensure that appropriate and timely donor stewardship is practiced.
- Assist with event planning and execution for the foundation related to the recording of financial transactions, data tracking, budget planning, and ensuring that all details are successfully managed and recorded.
General Duties, Skills, Knowledge, and Abilities
- Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
- Demonstrated leadership ability.
- Demonstrated ability to plan, organize, and measure complex programs and processes.
- Demonstrated ability to manage multiple projects simultaneously.
- Demonstrated ability to employ qualitative as well as quantitative analytical processes to identify and resolve problems.
- Demonstrated ability to read, understand, and interpret policies and procedures.
- Demonstrated excellent interpersonal, verbal, and written communication skills.
- Demonstrated ability to use various computer programs and applications.
- Demonstrated the ability to analyze and prepare budgets and data reports.
- Uphold the highest ethical standards of integrity, fairness, and confidentiality in all relationships.
- Adhere to college policies and procedures.
- In addition to the specific duties and responsibilities included herein, PPSC administrators are responsible for certain general duties and responsibilities listed in the PPSC policy and educational procedures manuals.
As part of the State of Colorado, PPSC offers a competitive benefits package:
This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.
EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution. We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging. Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.
