This is a NON-CLASSIFIED employment opportunity. Visit the State of Colorado for Classified employment opportunities.
The Downtown Campus Engagement & Events Manager serves as the lead for event planning and management at the college’s downtown campus. This position is integral to increasing the vitality of the Downtown Campus, requiring an individual who is highly organized, creative, detail oriented and motivated.
This position handles a wide range of responsibilities including but not limited to:
- community building,
- client relations,
- event development and creation,
- event coordination of logistics, timelines and tasks,
- staff, client, and event attendee communication,
- marketing and sales, and
- vendor contracting,
The college is looking for a leader with a proven track record of success in event planning and someone who possesses a solid understanding of businesses, non-profit and educational institutions.
The ideal candidate will be an enthusiastic professional, capable of building strong and positive relationships, and successfully anticipating project needs, discerning work priorities, meeting deadlines, and providing outstanding communication.
A member of the Downtown Campus team, this position will report directly to the Executive Dean of Arts, Humanities, and Social Sciences.
Ability to work during the day, evenings, and weekends as needed to support events and campus needs.
Minimum Qualifications
- Completed Bachelor’s degree in business administration, communication/public reactions, marketing, sales, or closely related field from an accredited institution.
- Three years of related professional level experience including successful event management.
- Experience with organizational financial processes and budgets.
- Experience using event management tools, and customer relationship management software.
- Demonstrated understanding of and appreciation for diverse populations.
- Submit personal e-portfolio link reflecting work of events planned within the last three years.
Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.
Preferred Qualifications
- Experience working in both academic and business environments.
- Certified Meetings Professional certification.
- Demonstrated successful record of collaboration.
- Spanish language ability to read, write, and speak fluently.
For full consideration, all application materials must be received by 4:00 p.m. on September 3, 2024. Applications accepted until position is filled.
Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.
Application Instructions: Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:
- Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
- Resume - Reflect experience, education, knowledge, skills, and abilities.
- Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position.
- Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.
This position may be eligible for a variety of employee benefits. Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.
Note: Prior submission of application materials will not be considered.
Essential Functions
Community Relations/Marketing
- Create awareness and education about event spaces at the Pikes Peak State College Downtown Campus and Studio West
- Expand customer/client base of DTC and Studio West
- Drive growth and actively solicit new business and relationships that benefit DTC and Studio West
- Identify, develop and nurture relationships within the community, especially with business, government and organizational leadership located in the Downtown corridor
- Work with the PPSC Marketing Department to develop campaigns, materials, advertising
- Become a visible member/participant in Colorado Springs business community, especially the Downtown business sector
Client Relations/Sales
- Gather information about client objectives, budget and preferences
- Provide advice about space amenities
- Communicate with vendors and suppliers
- Manage event budgets
Event Management/Planning
- Secure rooms and services
- Create a schedule of events
- Handle problems/challenges that arise during events
- Ensure events comply with insurance, health and safety standards
Collaboration
- Work effectively with College faculty, staff, and administrators in developing and maintaining collegial, trusting relationships for the efficient coordination of services with other college departments
- Work closely and coordinate with PPSC staff and departments to include, but not limited to: Auxiliary Offices, Facilities, Information Technology, College Events Coordinator, Campus Safety, Downtown Campus faculty and staff
General Duties, Skills, Knowledge, and Abilities
- Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
- Ability to work with a variety of clients, from businesses to arts to neighborhood organizations.
- Demonstrated ability to work independently to grow new initiatives and offerings.
- Ability to provide outstanding customer service and community/client relations.
- Flexible and open to change.
- Outstanding organization.
- Ability to build long-range strategic plans.
- Execute large and small events on tight timelines.
- Creative problem-solving skills.
- Ability to multitask in fast-paced environments.
- Understand event management software, the Microsoft Office Suite, and Adobe Suite.
- Basic accounting and budgetary skills.
- Ability to identify potential legal liabilities.
- Ability to remain calm under pressure.
- Ability to balance competing needs and priorities with ease.
- Demonstrated self-starter.
As part of the State of Colorado, PPSC offers a competitive benefits package:
This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.
EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution. We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging. Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.
