This is a NON-CLASSIFIED employment opportunity.  Visit the State of Colorado for Classified employment opportunities.   

The Assistant to the Executive Dean for the Science, Engineering, and Math Division supports the Executive Dean in organizing and managing division as well as campus operations, overseeing budget and data needs, and supervising department staff. This position will demonstrate a strong commitment to the value of diversity among students and staff, as well as sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of PPSC students. This position creates an atmosphere of trust and respect in which all can succeed.

The primary location for this position is at the Rampart Range Campus. Will require frequent travel to the Centennial campus and may require occasional travel to other campuses to support program needs.

The college offers the possibility for alternative work arrangements such as flexplace, remote work, or flextime scheduling upon completion of training and department needs.

Minimum Qualifications

• Bachelor’s Degree from an accredited institution OR an Associate’s degree with two years of professional level experience performing similar duties to those described for this position OR four years of professional level experience performing similar duties to those described for this position.
• Experience organizing and managing programs, or organizational operations.
• Demonstrated ability to effectively supervise staff.
• Experience with organizational financial processes and budgets.
• Experience using word processing, spreadsheet software, and calendar management tool.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

• Successful experience preparing and analyzing budgets.
• Experience leading projects.
• Demonstrated ability to identify potential challenges and solve problems.
• Demonstrated understanding of and appreciation for diverse populations.
• Successful record of collaboration.
• Demonstrated resilience and ability to embrace change in the workplace.

For full consideration, all application materials must be received by 4:00 p.m. on July 12, 2024.  Applications accepted until position is filled.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

• Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
• Resume - Reflect experience, education, knowledge, skills, and abilities.  
• Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
• Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions 

• Executive Support: Provides executive support to the Executive Dean, Associate Deans, Directors, and Executive Leadership. This position must be able to coordinate a high-volume and face-paced office environment while maintaining a positive work environment and high productivity. This position will coordinate with the Executive Dean, Campus Police, and Facilities to ensure campus safety, security, and conflict resolution. The Assistant to the Executive Dean will collaborate with various divisions and departments across the college to implement and assist with college wide initiatives and campus/division specific events as well as creating and communicating with community partnerships and stakeholders.

• Division Liaison: The Assistant to the Executive Dean will act as a point of contact to ensure smooth operations for the division, this includes but not limited to: collaboration with various departments to promote division programs, working with the Executive Dean to maximize efficiency of scheduling and classroom use, clear communication with facilities and ITSS to ensure the daily needs of the division and department are successful and run smoothly, and working to ensure that students are receiving the highest level support.

  Division Operations: This position must exercise initiative, judgment, and discretion in organizing and managing division operations and ensure deadlines are met. This position will oversee division operations including, but not limited to: developing, evaluating, and modifying office operations/procedures to maintain efficiency and ensure professional standards are met; creating and managing division digital files including program/course related information; determining appropriate retention of files; overseeing faculty/instructor requests and needs; tracking division program specific accreditation cycles; tracking instructor and faculty credentials; supervision and reconciliation of FLAC pay submissions; and other division/program deadlines.

  Campus Operations: This essential function is not limited to a particular division but to ensure the overall college operations for each campus, including coordination of repurposing campus spaces, offices, and classrooms to improve and update according to the needs of the campus. Managing campus specific projects and/or events with other departments including facilities, ITSS, Admissions/Recruitment, Student Experience & Equity, etc. Coordinating with students regarding class communication. Leading and scheduling campus tours, specific program needs and assisting with the needs of community partnerships.

  Budget: This position will oversee the divisional budget and manage the budgetary needs by authorizing and reconciling all purchases, providing budget reports and analysis, pass-through fee tracking and management, and managing all OCE and auxiliary accounts. Coordination with Financial Services and Procurement to ensure accuracy and quality. This position will need to manage multiple departmental budgets, purchasing guidelines, fiscal rules and state regulations. In addition to the divisional budget, this position assists with, has knowledge of and tracks financial transactions related to travel, Perkins or other grants, and professional development funds.

  Supervision: This position is responsible for overseeing the supervision of administrative staff, including providing support and training, scheduling and coordination of division administrative support coverage, and overseeing the assigned duties for quality and completion. This position will be responsible for maintaining a professional and positive environment with high service standards for those being served. This position will oversee the development of goals and the completion of the annual evaluation process for administrative staff. This position is also responsible for communicating necessary information from the Executive Leadership, approving timesheets, corrective action, providing DEI and other professional development opportunities, and is responsible for investigating and resolving minor problems relating to rules, regulations, and procedures as well as issues concerning office support.

General Duties, Skills, Knowledge, and Abilities

• Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
• Demonstrated ability to manage multiple projects simultaneously.
• Demonstrated leadership ability.
• Demonstrated ability to effectively supervise staff.
• Demonstrated ability to read, understand, and interpret educational and financial procedures.
• Demonstrated excellent interpersonal, verbal and written communication skills.
• Demonstrated ability to use various computer programs and applications.
• Demonstrated the ability to analyze and prepare budgets and data reports.
• Demonstrated understanding and commitment to diversity, multiculturalism, and their application in the workplace.
• Ability to perform at a high level, and with a calm and positive demeanor, in a fast-paced and stressful environment.
• All other duties as assigned by the Executive Dean of Science, Engineering, and Math.

As part of the State of Colorado, PPSC offers a competitive benefits package:

• PERA retirement benefits.
• Medical, Dental, and Vision insurance coverage.
• Life and Disability Coverage.
• Flexible Spending Accounts. 
• Paid Holidays.
• Tuition Reimbursement.
• Accrued Annual and Sick Leave.
• Some positions may qualify for Public Service Loan Forgiveness Program.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.