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Grants Development Director

Apply now Tracking Code: 10095_2
Work Type: Full-time
Categories: Administration
Salary: $75,000 to $85,000 annual gross

The Grants Development Director is responsible for coordinating and overseeing all pre-award and post-award grant activities. The Director is responsible for identifying grant opportunities, writing grants, grant application processes and submission, monitoring progress of awarded grants, grant reports submission, providing support to faculty and staff in writing grant proposals, developing and facilitating training in grant writing, and all grants compliance requirements. The Director ensures that grant activity supports the College’s mission, goals, and strategic plan.

The college offers the possibility for alternative work arrangements such as flexplace, remote work, or flextime scheduling upon completion of training and department needs.

Reports To:  Chief Development Officer

Minimum Qualifications

  • Completed Bachelor’s degree from a regionally accredited institution OR completed Associate’s degree with two years of professional level experience performing similar duties to those described for this position OR four years of professional level experience performing similar duties to those described for this position.
  • Solid understanding of budgets as they relate to proposals and grants.
  • Experience using online databases and other sources to locate grant-related information.
  • Project development experience.
  • Meeting facilitation experience.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

  • Grant management experience with a non-profit, government agency, or other entity.
  • Understanding and appreciation of the additional barriers certain student populations may face (e.g. cultural, economic) in accessing and succeeding in the environment of higher education.
  • Experience with facilitating partnerships and building relationships.
  • Experience developing and presenting proposals.
  • Bilingual.

Salary range is $75,000.00 to $85,000.00 annual gross.  For full consideration, all application materials must be received by 4:00 p.m. on July 24, 2023.  Applications accepted until position is filled.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

  • Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
  • Resume - Reflect experience, education, knowledge, skills, and abilities.  
  • Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
  • Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions 

Grants Development and Management     

  • Research, solicit, and cultivate grant opportunities for the College from public and private funding resources to enhance, support, expand and/or create programs, services, and projects in alignment with College mission, goals, needs, and strategic plan. Review and interpret grant announcements and RFP requirements. Make potential grant opportunities aware to appropriate College leadership, faculty, and staff. 
  • Write grant proposals (including narrative and budget development) and prepare, manage, and track submissions. Adhere to all details and processes, electronic or otherwise, for grant submission protocols, including follow through to confirmation of successful receipt. Ensure that grant proposals meet published criteria, accurately represent the College, and attract funder interest. 
  • Remain current in public and private funding trends and federal/state/local legislative developments, especially those that impact funding opportunities for higher education, with special emphasis on community colleges. Regularly monitor federal, state, local, foundation, and other grant resources for applicability to College programs, services, and activities. 
  • Drive interdepartmental communication, compliance, process, and requirements in maintaining a functional grant management system.
  • Oversee management of the College’s grant programs, including implementation and initial management of grant-funded projects. Assist with initial hiring of project staff, when required, and provide technical assistance for interpreting guidelines and regulations for the administration of the grant project. Monitor ongoing progress of the project to ensure project outcomes are met. Ensure compliance with reporting and records retention requirements. 
  • Provide and facilitate training sessions and workshops for faculty and staff on all aspects of grants development. This includes, but is not limited to, researching potential grant opportunities, navigating the application process, conceptualizing projects, collecting data, writing and editing narrative, developing budgets, collecting letters of support, preparing certifications and documentation, following the College approval process, and submitting proposals. Work with grant accountant to orient grant recipients to their grant fiscal management responsibilities, data collection requirements, and reporting obligations. 
  • Gather necessary data, statistical, and background information from appropriate College personnel and/or community partners relevant to the grant requirements.  Prepare and conduct final review of funding application/proposal to ensure accuracy and adherence to funder guidelines/policies/requirements and follow through with internal College review/approval process. Review and submit all grant applications. Meet all deadlines for submission. 
  • Work in partnership with appropriate College fiscal staff for budget development and accuracy. Ensure that grant funds are spent on time and within grant funder and College guidelines. Ensure that official grant records are audit ready. 
  • Work in partnership with the PPSC Foundation to coordinate potential grant initiatives and grants awarded through the Foundation from corporate and other foundation sources.   
  • Review internal College grants processes and directives on an annual basis and make available/communicate to College community.  
  • Serve as College liaison to CCCS grant personnel and projects. 
  • Create and maintain grants tracking and reporting database. Track submitted proposals and awarded grants; maintain calendar of important grant-related deadlines. 
  • Perform additional duties as assigned.

Community Partnerships    

  • Serve as College liaison to external grant partners’ representatives in the development and negotiation of sub-awards and agreements tied to grant projects. Coordinate grant collaboration between the College and external partners, monitor grant progress, and assist with grant evaluations and reports.  
  • Serve as College liaison with federal, state, local, and other grant program officers.  Negotiate terms and conditions for grant details and approvals. Facilitate successful partnerships between colleges, school districts, community organizations, workforce boards and other governmental agencies, and private businesses and industries.

Professional Engagement    

  • Participate in professional organizations, associations, and training relevant for grants and resource development. Attend technical assistance workshops and bidder conferences for prospective grant projects.

General Duties, Skills, Knowledge, and Abilities

  • Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
  • Ability to prioritize and handle multiple projects on an ongoing basis.
  • Ability to maintain discretion and confidentiality.
  • Extraordinary writing, grammar, editing and research skills.
  • Strong customer service orientation.
  • Willingness to engage in training about federal, state, and private funding sources.
  • Verified ability to work collaboratively with diverse groups of individuals to accomplish complex tasks within a defined period.
  • Demonstrated ability to facilitate brainstorming and develop projects.
  • Experience conducting trainings.
  • Demonstrated working knowledge of technologies required to effectively accomplish the responsibilities of this position. At a minimum, these include MS Word, MS Excel and MS Outlook
  • Demonstrated ability to manage multiple projects simultaneously.
  • Ability to prioritize and coordinate grant initiatives from different divisions and departments.
  • Ability to understand and develop budgets.
  • Ability to analyze and evaluate information and data.
  • Ability to coordinate and manage multiple projects simultaneously and work effectively under tight deadlines.   
  • Self-motivated, detail oriented, highly organized.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.

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