This is a NON-CLASSIFIED employment opportunity.  Visit the State of Colorado for Classified employment opportunities.   

This position coordinates, organizes and manages department operations, overseeing budget, data requests, and executive support to the Vice President.

The college offers the possibility for one remote workday upon completion of training and department needs.

Minimum Qualifications

• Completed Bachelor's degree from a regionally accredited institution, OR completed Associate's degree with two years of professional level experience performing similar duties to those described for this position.
• Demonstrated experience managing and coordinating department/division operations.

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

• Two or more years of experience managing and coordinating department/division operations.
• Demonstrated appreciation of the community college mission.
• Experience organizing events.
• Executive assistant experience.
• Budget experience.

For full consideration, all application materials must be received by 4:00 p.m. on September 9, 2024.  Applications accepted until position is filled.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

• Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
• Resume - Reflect experience, education, knowledge, skills, and abilities.  
• Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
• Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions

Department Operations: Exercises initiative, judgment, and discretion in organizing and managing department operations. Ensures deadlines are determined and meets deadlines. Organizes a variety of projects, facilitating processes, and preparing reports and forms. Coordinates and directs a variety of events, including, leadership retreats, statewide meetings, and leadership trainings. Holds others accountable for providing information and reports. Researches and responds to a variety of challenges and solutions. Flexible with ability to handle multiple tasks efficiently. Highly positive demeanor and professional approach. Ability to engage and collaborate with individuals at all levels both internally and externally across the college. 

Event Coordination: Coordinates events such as the Employee Recognition Luncheon, Service Awards Ceremony and luncheon including the management of invitations, reserving locations, coordinating times, meals, associated IT equipment; strong knowledge of Microsoft TEAMS, Zoom and webinar. Ensures timely prioritization and track tasks to completion. Assists with event planning, coordinate travel arrangements and maintains expense records. Collects documentation to identify appropriate path to complete reimbursements. Assist with scheduling professional development, track attendance, and distribute materials.

Executive Support: Provides executive support to the vice president, including tracking and assisting with litigation holds, Colorado Open Record Act (CORA) requests, maintaining records and data requests, distributing notices, screen and schedule appointments, coordinate meetings. Supports processes to review, edit, and post PPSC Operational Guidelines, and similar documents. Reviews, organizes, drafts, and completes correspondence in a responsive and professional manner. Research, respond, resolve conflict management. Ability to research within an HRIS data system (Banner) or similar system.

General Duties, Skills, Knowledge, and Abilities

• Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
• Ability to interpret and adhere to college procedures and guidelines, Board Polices and System Procedures, and all applicable State and Federal laws and regulations.
• Work independently and in a team environment.
• Ability to travel to multiple campuses to support department needs.
• Maintain confidentiality while working effectively with all constituents.
• Understanding of College and System Policies and Procedures.
• Demonstrated leadership ability.
• Demonstrated ability to plan, organize and measure complex programs and processes.
• Demonstrated ability to manage multiple projects simultaneously.
• Demonstrated ability to employ qualitative as well as quantitative analytical process to identify and resolve problems.
• Demonstrated ability to use various computer programs and applications.
• Demonstrated the ability to analyze and prepare budgets and data reports.
• Ability to perform at a high level, and with a calm and positive demeanor, in a fast paced and stressful environment.
• Critical thinking and analytical skills.

As part of the State of Colorado, PPSC offers a competitive benefits package:

• PERA retirement benefits.
• Medical, Dental, and Vision insurance coverage.
• Life and Disability Coverage.
• Flexible Spending Accounts. 
• Paid Holidays.
• Tuition Reimbursement.
• Accrued Annual and Sick Leave.
• Some positions may qualify for Public Service Loan Forgiveness Program.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.