This position will coordinate time and leave, student employment and volunteers. Calculate overtime and shift differentials. Review timesheets for accuracy and assist with training employees and supervisors on time and leave submission and approval. Process requests for student employment, determine eligibility, packet completion and coordinate with the appropriate departments. Oversee the volunteer process. Serve as an initial reviewer for pre-employment background checks. Assist with scanning and labor law posting requirements. Serve on the Wellness Committee and distribute wellness information with the campus community. Serve on Americans with Disabilities Act (ADA) Accommodation panels.

This position is required on campus, in person and will offer the possibility for one remote day upon completion of training and department needs.

REPORTS TO: HR Data & Systems Manager 

Minimum Qualifications

• Completed Bachelor’s degree from a regionally accredited institution OR completed Associate’s degree with two years of professional level experience performing similar duties to those described for this position OR four years professional level experience performing similar duties to those described for this position.  
• Two years of professional level experience in human resource related functions (i.e. interviewing, timesheets, leave, etc.).  

Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge.  Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.

Preferred Qualifications

• Completed Master’s degree from a regionally accredited institution.
• Experience working in a Colorado higher education or community college environment.
• Three or more years of experience in human resource related functions. (i.e. interviewing, timesheets, leave, etc.).
• Experience utilizing Banner or other HRIS systems.
• Experience interpreting State of Colorado rules and procedures.

For full consideration, all application materials must be received by 4:00 p.m. on September 3, 2024.  Applications accepted until position is filled.  

Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.

Application Instructions:  Application must be submitted online.  Incomplete applications may not receive full consideration.  A complete application will include:

• Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
• Resume - Reflect experience, education, knowledge, skills, and abilities.  
• Unofficial Transcripts - Unofficial transcripts for all degrees conferred.  Official transcripts are required if hired for the position.  
• Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.

This position may be eligible for a variety of employee benefits.  Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.

Note: Prior submission of application materials will not be considered.

Essential Functions 

Time and Leave Management

Manage leave earned and used; manage timesheets; conduct training for employees and supervisors; manage supervisor changes; audit all time and leave on a monthly basis; report on various leave balances, usage, and accruals for reports; submit time and leave for employees that are unable. Calculate leave without pay for monthly and bi-weekly payroll processing; calculate leave payout amounts for terminating employees; calculate compensatory time and other premium pay differentials. Manage other leave types with or without pay. Serve as a time and leave resource for the PPSC community.

Student Employment

Serve as the primary contact for student employees and volunteers.  Provide guidance and training to supervisors of student employees and volunteers.  Coordinate student employment processing with Payroll and Financial Aid.  Input and maintain data integrity of student employee changes and hires.  Manage student and volunteer onboarding platform.  Update and maintain student employment and volunteer logs.  Utilize student enrollment reports to determine employment eligibility. Notify appropriate parties to end employment and work with the supervisor to determine if other employment options are possible. 

Compliance

Obtain required personnel documentation. Ensure accurate completion of personnel files. Utilize I-9 to determine employment eligibility. Consult with Associate Vice President for Human Resource Services for non-citizen eligibility. Audit direct deposits and W-4 forms to ensure compliance with operational guidelines. Ensure Labor Law posting requirement are met. Assist with scanning and personnel file maintenance. Serve on Americans with Disabilities Act (ADA) Accommodation panels and make recommendations on reasonable accommodations.

Employee Wellness

Serve as the chair of the Wellness Committee and represent the Wellness Committee during campus events. Create monthly wellness newsletters to distribute to the campus community.

General Duties, Skills, Knowledge, and Abilities

• Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
• Ability to interpret and adhere to college procedures and guidelines, Board Polices and System Procedures, and all applicable State and Federal laws and regulations.
• Work independently and in a team environment.
• Ability to travel to multiple campuses to support department needs.
• Maintain confidentiality while working effectively with all constituents.

This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.   

EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution.  We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging.  Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.