This is a NON-CLASSIFIED employment opportunity. Visit the State of Colorado for Classified employment opportunities.
The Senior Director for Budget, and Business Services provides planning, direction, coordination, and management of the College-wide budget and financial planning process including coordinating the development of the College’s operating and capital programs and associated long-term financial plans. Provides accurate, timely information and analysis to senior management, program managers, and other external stakeholders. provide oversight to Auxiliary Services of the college, and as needed support to the Procurement and Contracts Department.
- Graduation from an accredited college or university with a bachelor's degree in accounting, business administration, finance, economics, college administration, or a closely related field.
- Five years of increasingly professional level experience in budgeting, business, or related fields.
- Proficiency in Microsoft Office suite, including excellent Excel skills.
- Ability to work with diverse stakeholder groups, including students, faculty, staff, and technicians.
Professional level experience is defined by the Colorado Division of Human Resources: A position that involves the exercise of discretion, analytical skill, judgment, personal accountability, and responsibility for creating, developing, integrating, applying, or sharing an organized body of knowledge. Colorado revised statute (C.R.S. 24-50-135(1) allows colleges to exempt positions from the State Personnel Classified System that are determined to be professional level work.
- Completed Master's Degree from an accredited institution in Business Administration, Information Systems, or a related field.
- Extensive knowledge of budgeting, good business practices and business analysis.
- Familiarity with the State of Colorado’s Statutes, Fiscal Rules, Procurement Code, and Contracting or experience in another state.
- Experience working in a higher education/community college environment.
- Experience with data administration.
- Experience with ERP systems data warehouse report writers is preferred.
- Experience with Banner and COGNOS or similar system.
Salary range is $95,000.00 to $105,000.00 annual gross. For full consideration, all application materials must be received by 4:00 p.m. on January 12, 2024. Applications accepted until position is filled.
Must be a State of Colorado resident or able to relocate to Colorado prior to first date of employment.
Application Instructions: Application must be submitted online. Incomplete applications may not receive full consideration. A complete application will include:
- Cover letter - Address the minimum and preferred qualifications in the order listed on the job announcement.
- Resume - Reflect experience, education, knowledge, skills, and abilities.
- Unofficial Transcripts - Unofficial transcripts for all degrees conferred. Official transcripts are required if hired for the position.
- Professional References - Provide names and contact information for three recent professional references who can address your expertise and background for this position.
This position may be eligible for a variety of employee benefits. Pikes Peak State College participates in the Colorado Public Employees' Retirement Association (PERA) contribution rates.
Note: Prior submission of application materials will not be considered.
The responsibilities of this position include leading and organizing the budgeting and forecasting functions of PPSC, including day-to-day analysis of PPSC budget and communication of accurate and timely information to senior management executive deans, and program managers. Duties include analyzing and reviewing budget practices; assisting program managers in the development of efficient and effective systems and methods to improve the financial management of their programs; reviewing and implementing management reporting and budget projection processes and presenting recommendations to senior management regarding the outcome of analysis.
- Leads the college in financial planning and analysis, strategic allocation of resources and ongoing budget control. Guides college and campus leadership in aligning college resources to the strategic plan and provides ongoing analysis and guidance regarding the college’s financial position and its effect on the college’s ability to achieve its mission. Provides thoughtful analyses and proposals to improve budgeting processes and resource allocation decisions.
- Leads the process for the college to perform and complete the annual budget; manages monthly monitoring activities; oversees maintenance of the staffing pattern; performs, budget analysis; compiles and provides historical financial and budget data to administrators; develops revenue forecasts; oversees development of COGNOS and other budget-related reports to assist college staff manage their budgets; coordinates budget transfer requests for signature and inclusion in the budget; provides training, design and implement College communications regarding revenue and budget, direction and assistance and understanding to college personnel in managing budgets; develops ad hoc analyses, scenario analysis and programmatic ROI models as needed.
- Provide guidance and technical assistance to budget managers on day-to-day management of resources and budget reporting requirements; provide accurate and timely monthly budget reports; and analyze and monitor expenditures and budget variances. Conduct budget training sessions for budget managers. Design and maintain budgeting tools for budget managers.
- Assist budget managers in the development of analyses to justify and support decision items, supplemental and other budget initiatives or change requests; analyze decision items for financial impact and develop recommendations for inclusion or exclusion from the annual budget.
- Supervision of staff to ensure appropriate and timely response to budget reporting and monitoring needs, appropriate training is provided to all non-accounting personnel on the use of Self-Service Banner (SSB) for the retrieval of financial information.
- Assists the Vice President of Administrative Services as needed and in collaboration with the Director of Procurement and Contracts the support of procurement administration, planning, coordination, and leadership of all activities related to the procurement and contracting of materials, supplies, equipment, and services for the college.
- Works closely with the controller, bursar, vice president of academic success and student affairs to manage tuition and fees reporting submissions to CCCS and CDHE
- Monitor all fee schedules, budgets, and associated expenses to ensure proper tracking and reporting.
- Manage in partnership with the Human Resource Services Department, the Personnel Requisition process and position control database; analyze and monitor CCA's appropriations and FTE; analyze Personnel Action Requests and recommend action; and manage and perform data reporting for Administrative Services using CORE, Banner, COGNOS, Excel, etc.
- Review grant proposal budgets for accuracy and presentation. Assist in the preparation of the federal indirect cost rate proposal.
- Work closely with Financial Services, in support of financial and budget reporting. Collaborate with the Controller on special projects and other duties as assigned.
LEADERSHIP & SUPERVISION
- Provides leadership that supports a collaborative culture and works with colleagues to foster teamwork, team building, and a culture of trust.
- Provides leadership and supervision to direct reports, modeling behavior and demeanor that supports expected standards. Establishes goals and objectives for staff, assesses performance, and provides timely feedback to enhance development.
- Trains, supervises and evaluates direct reports in accordance with policies, procedures, and applicable state and federal laws.
- Identify and expand appropriate training and professional development opportunities for staff.
- Provide mentorship, support, and guidance to all direct reports and their teams to foster data-driven and equity-minded decision-making.
General Duties, Skills, Knowledge, and Abilities
- Cultural competence and demonstrated evidence, understanding, and commitment to the concepts of diversity, multiculturalism, and their application in the workplace.
- Strong financial and analytical skills.
- Demonstrated ability to communicate effectively with a variety of constituents within and outside the organization.
- Demonstrated ability to direct and accomplish budgetary studies and analysis.
- Collaborate with special project, and program leaders to manage a roster of data, statistical, and analytical projects from planning through implementation through completion.
- Work with project leaders to create timelines and revise them in response to emerging needs to ensure the achievement of deliverables by the deadline.
- Ability to work with people in problem-solving situations.
- Excellent written and oral communication skills.
As a State of Colorado employer, PPSC offers a competitive benefits package:
This job description reflects Pikes Peak State College’s best effort to describe the essential duties and qualifications of the job. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation.
EEO Statement: Pikes Peak State College is an Equal Employment Opportunity/Americans with Disabilities Act institution. We value diversity, strive for a more unified campus where all people are valued, treated fairly, and possess a sense of belonging. Pikes Peak State College encourages minorities, women, veterans and persons with disabilities to apply.